Alfresco
What can Alfresco do for you?
In business today, we rarely stop moving. And we almost never work alone. That’s why there’s Alfresco. It delivers real value with the real work you do every day.
Alfresco helps you manage the content that’s critical to your business. Consider the time you spend every day simply handling and distributing your content: Searching for documents. Notifying collaborators. Emailing revisions. The minutes add up to hours which add up to days of time wasted. Here are some ways Alfresco helps you get that time back.
Share
Share files with your colleagues
Email is great for messages. But not for sharing, organizing and collaborating on documents. Alfresco makes sharing a file with a colleague around the world easy. Even better, sharing a group of documents with a team is just as easy as sharing one file, keeping projects organized and on-track.
Keep control of multiple versions
People need to work together. But how can several people collaborate on one document without getting lost in multiple versions? The answer is powerful, yet easy-to-use version control in Alfresco. Upload minor or major versions of documents, and revert back if needed. And Alfresco's unique integration with MS Office allows you to edit Office documents with a couple of clicks, while Alfresco handles version control in the background.
Any Device
Access your documents on any device
Your business is mobile. Work takes you anywhere. Your documents need to go with you. If you can connect to the cloud, you’re connected to your content. Whether your’re using your laptop, tablet, or smartphone.
Collaborate on content
Bringing people together around content is easy in Alfresco. You can quickly create sites for sharing content in teams or around projects. And, in Alfresco on-premise, added features such as discussion forums, wikis and datalists add even more context to your collaboration.
Cool things you can do with Alfresco
Brainstorm without limits
Brainstorm on whiteboards, napkins, paper or your iPad. Use Alfresco Mobile to capture photos, then tag and upload them to your brainstorming site in seconds. Set up a simple folder rule that alerts extended team members when a new whiteboard has been posted. Team members can instantly comment and continue the discussion, and share their inspiration wherever and whenever it strikes.
Create an internal video distribution channel
Easily upload videos from your desktop or iPhone to a specific Alfresco site with tags and descriptions. Send alerts to let team members know when a new video is posted. They can comment and “like” them so favorites can rise to the top. Customer interviews, focus groups, sample videos, monologues or brainstorm ideas—all can be organized, tagged with metadata so you and your team can easily find them.
Collect field intelligence
You’re in a store and see your competition’s new promotional campaign—or maybe you see the inspiration for your next product while you’re waiting in line. Take a picture with the Alfresco iPhone app, tag and upload it. You can send it to the right folder and alerts let your team know automatically. In seconds, your team is getting the intelligence they need to make better decisions faster.
Upload, store and access sales tools
You have a sales field team all over the country. Marketing uploads new presentations and materials, tagging and describing them for the sales team. New versions can always be uploaded to replace outdated content. And neither team ever has to worry about compatibility—Alfresco can convert PowerPoint or Word doc files to pdf automatically. Sales teams can “favorite” files to find them easily and comment for other team members. You can even set up a ”From the Field” folder and let the sales team upload their own tips, experiences and favorite “mash-up” presentations to share with their colleagues.
Content collaboration in real-time
Your team is working on an important proposal for a new project. Upload the document to your folder in Alfresco, then hit, “Check out to Google Docs.” Your collaborators are notified with a link in their inbox. In seconds everyone is collaborating in real-time. When you’re done, hit “Check back from Google Docs.” The proposal is done and ready to be handed off. (Alfresco on-premise only... Coming Summer 2012 for Alfresco in the cloud)
Share securely
With built-in security and flexible deployment options, you can make your sensitive documents as secure as you need them to be. Make your case site private, so only those with access can find it. Use Alfresco on-premise to store all your files on your own servers to maintain full security. Content-specific rules help you give access to the people who need it. Alfresco security policies extend to the content, no matter how it is accessed.
Automatically convert documents
You’ve finally perfected the contract for your new customer in Word. It’s time to send it over for a signature and you need to send a PDF. Set up a folder rule and Alfresco will automatically convert the .doc to a PDF, placing it in the “Ready For Signature” Folder. An email notification is sent to the contact administrator, who sends the PDF to the customer for signing.